College Governance

Notice of Nondiscrimination

Smith College is committed to maintaining a diverse community in an atmosphere of mutual respect and appreciation of differences.

Smith College does not discriminate in its educational and employment policies on the bases of race, color, creed, religion, national/ethnic origin, sex, sexual orientation, gender identity and expression, genetic information, age, disability, or service in the military or other uniformed services.

Smith’s admission policies and practices are guided by the same principle, concerning applicants to the undergraduate program who identify as women, and all applicants to the graduate programs.

For more information, please contact the adviser for equity complaints, College Hall 302, 413-585-2141, or visit mxag.najwc.com/diversity.

Approved by the Board of Trustees May 2017

Learn more about how Smith is providing resources and support for Smith's on-campus community related to antisemitism and Islamophobia.

Accreditation

Smith College is accredited by the New England Commission of Higher Education (formerly the Commission on Institutions of Higher Education of the New England Association of Schools and Colleges, Inc.).

Inquiries regarding the accreditation status by the Commission should be directed to the Office of the Provost, College Hall 206, 413-585-3000. Individuals may also contact:

New England Commission of Higher Education
3 Burlington Woods Drive, Suite 100, Burlington, MA 01803-4514
781-425-7785
Email: info@neche.org

Committees

The Academic Freedom Committee reviews formal complaints as provided in the Smith College Civil Rights Policy and Grievance Procedures, to determine whether the speech or expression complained of is protected under the terms of the Statement on Academic Freedom and Freedom of Expression.

The Committee on Academic Priorities establishes the educational and curricular priorities of the college, and engages in systematic, long-range curricular planning. Provost, Chair.

The board administers the academic requirements defined by faculty legislation as they apply to individual students.

It is the responsibility of the dean of the college and the Board of Admission to determine admission programs and policies, subject to the approval of the faculty, administration or trustees as circumstances may require.

The Committee on Athletics advises the director of athletics on policies, procedures and long-term planning goals, and examine the activities of the athletic department with respect to the mission of the college.

The Campus Planning Committee is involved in formulating and implementing plans for the campus including facilities, landscape and traffic flow. The committee's work includes reviewing plans for major building projects, setting standards for campus beautification and overseeing decisions about changes in external appearance.

The Study Group on Climate Change (SGCC) examines how Smith, as an educational institution and residential college, could most effectively respond to the challenge of global climate change. The group explores opportunities to mitigate climate-change impact on campus and to consider, more broadly, how Smith can contribute to climate-change solutions within the framework of its educational mission.

The College Council on Community Policy is a broadly representative, deliberative group that meets to consider matters that concern the campus community. Its mission concerns the well-being of the community — its capacity for collegiality and the pursuit of the commonweal while providing an excellent education to women. 

Cromwell Day provides an opportunity to come together to reflect and learn about diversity, racism and inclusion.

The Committee on Educational Technology determines specific hardware and software standards for academic users at the college; determines policies for the provision of hardware, software and support services to students and faculty; and recommends to the provost the allocation of the fund for curricular initiatives in educational technology.

This committee sets policy on granting faculty members aid to scholarship and sets policy and normally monitors the funding of internal grants for faculty development. The committee advises the administration on policies regarding faculty compensation and aid to scholarship. Dean for Academic Development, Chair.

The Faculty Council takes an overall institutional view for planning, communicating with the Board of Trustees and for reviewing and integrating the policy decisions of faculty committees and administrative offices. It confers with administrative officers on matters pertaining to budget, financial aid, governance, general welfare of the college and general faculty personnel issues. The Faculty Council serves as a forum for faculty ideas and concerns.

The Committee on Grievance reviews petitions of grievance presented by a faculty member alleging violation of his or her academic freedom, violations of federal or state laws barring discrimination on grounds of race, color, religion, sex, age, or national origin, or irregularities in the application of the procedures of the college pertaining to the individual's employment.

The Committee on Honorary Degrees consists of three members of the faculty and three students. It makes recommendations to the board of trustees in regard to the conferring of honorary degrees.

The Inclusion Council works with the Chief Diversity Officer to promote and achieve Smith’s diversity and social justice goals. Membership includes faculty, staff and students from key constituencies on campus.

The Institutional Animal Care and Use Committee considers all matters concerning the care and use of all live, vertebrate animals involved in teaching, research, research training, experimentation or biological testing or related usage at Smith.

The IBC has oversight for recombinant DNA research as required to comply with NIH guidelines, as well as work with potentially infectious biological materials, including those from human and nonhuman primates.

The IRB maintains guidelines for safeguarding and upholding the rights and welfare of volunteer participants in research.

The Committee on International Students assists the Board of Admission in the recruitment and admission of all students entering Smith with international academic credentials; advises the Office of the Dean of the College on academic and social matters pertaining to international students at the college, both graduate and undergraduate; and assists the assistant to the dean for international students when necessary in matters concerning the visa requirements for these students.

The Louise W. and Edmund J. Kahn Liberal Arts Institute supports collaborative research among Smith and Five College faculty, Smith students and visiting scholars—all without regard to the traditional boundaries of departments, programs and academic divisions.

The Kahn Advisory Committee, in cooperation with the selection committees for the Kennedy and Neilson visiting professorships, encourages faculty to design proposals that include prospective Kennedy or Neilson professors.

This committee allocates endowed lecture funds and more generally serves as a clearinghouse for lectures, symposia, colloquia and films for the college community.

The Committee on the Library reviews the library operating budget, capital budget requests, space, staffing, long-range planning, and other library matters.

College Marshals and aides are appointed by the president. Their duties include the general supervision of public academic functions, including the allotment and distribution of tickets where they are required.

The Mellon Mays Undergraduate Fellowship (MMUF) Program, funded by the Andrew W. Mellon Foundation, is designed to increase diversity in the faculty ranks of institutions of higher learning. The committee selects up to five sophomores per year (students must be U.S. citizens).

The Committee on Mission and Priorities advises the president on long-range planning for the financial, human and physical resources of the college. The committee solicits, generates and reviews proposals for major new projects and initiatives, assesses progress in achieving the goals of current initiatives, and recommends priorities for the allocation and reallocation of resources.

The Kahn Advisory Committee, in cooperation with the selection committees for the Kennedy and Neilson visiting professorships, encourages faculty to design proposals that include prospective Kennedy or Neilson professors.

The members of the Board of Health Professions Advisers are appointed by the president of the college and work closely with the staff of the Lazarus Center for Career Development. 

The RSC oversees the use of radioactive isotopes, X-ray generators and lasers, along with other controlled sources of radiation as listed in the college’s Radiation Safety Handbook.

The Retirement Plan Investment Committee works with an investment or fiduciary advisory firm to establish Smith’s internal governance procedures, and to select and monitor investment choices.

The college’s safety committees and inventory and regulatory affairs unit ensure a safe environment for students, employees, faculty and staff, as well as those visiting our facilities, and helps to ensure compliance with federal, state, and local codes and regulations.

The Sherrerd Center for Teaching and Learning enables the academic success of all Smith students through faculty development efforts that support teaching and learning at the college.

The mission of the Staff Council is to give members of the administrative, administrative support and service staff a focused and direct involvement in the governance of non-academic affairs and in the life of the Smith College community.

The Student Government Association is charged with the responsibility for overseeing student organizations and acting as a means for students to govern their non-academic lives and academic interests.

The Committee on Study Abroad and a subcommittee on Junior Years Abroad meets to consider such matters as the chair or the subcommittees deem necessary. The Subcommittee on Junior Years Abroad holds an annual meeting with students from each of the preceding year's Junior Year Abroad programs.

The Committee on Sustainability is concerned with the best long-term use of finite natural resources and with the college's impact on the local, regional and global environment.

This committee considers all tenure and promotion decisions, whether proposed by the president, by the committee, by the department, or by the candidate. President, Chair.

The Board of Trustees is custodian of the endowment and properties of the college. The board administers the invested fund, sets the annual budget and determines policies for operation and control of the college. Alison Overseth ’80, Chair.

Quick Links

Board of Trustees Title IX and Smith College Foul Weather Information Staff Council Faculty Council Student Government Association Endowment Equal Educational Opportunity Policy Consumer Information Immigration Policy Resources Strategic Plan Political Campaign Activities Technology Accessibility Vendor Code of Conduct

Website Policies

Read an addendum to the Website Privacy Policy, specific to additional data practices of the Alumnae Relations and Development department.  

This privacy policy and agreement (the "Privacy Policy" or "Policy") explains how, with your permission (as set out below), Smith College ("Smith," "we" or "us") collects, uses, and treats information that we receive from you through our Web site (available at mxag.najwc.com) (the "Web site" or "site"). The terms "you" and "your" refer to any person providing us with Personal Information (as that term is defined below) through our Web site. For your convenience, Section 14 (Definitions) provides a set of definitions used in this Privacy Policy. This Privacy Policy does not cover Personal Information that you provide to us through other means, such as through telephone calls and traditional mailing.

  1. Your Consent. Please read this Privacy Policy carefully as your consent to it creates legal obligations on you and on us. By accessing and using our Web site, you acknowledge and agree to be legally bound by this Privacy Policy. In addition, for certain activities on the site we may further confirm your consent to this Policy by asking you to click an "I accept" button referring to this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please contact us in accordance with Section 15.6 (Contact Us) or refrain from using our site.
  2. Types of Information You May Provide. Information we may collect on our site falls into two categories: (i) Anonymous Information, and (ii) Personal Information. These categories are defined as follows:
  • 2.1. Anonymous Information. The term "Anonymous Information" means information that does not identify you individually, and may include, for example, statistical information concerning the pages on our Web site that you visit most frequently.
  • 2.2 Personal Information. The term "Personal Information" means information about you that would allow us (or others) to identify you including, but not limited to, your name, gender, birth date, ethnicity, student ID number, mailing address, financial account information, Social Security number, telephone number, e-mail address and other similar information.
  1. Your Choices Concerning Personal Information. You decide whether you wish to provide us with Personal Information. We have structured our Web site so that you may visit us and obtain information related to Smith without revealing your identity, or providing any Personal Information. Please note, however, that certain Web site services offered by us may require that you provide us with Personal Information. For example, you cannot schedule a research appointment with our library staff or submit an event request form without providing us with Personal Information. In addition, you cannot provide Submitted Content to us for posting on our Web site without providing a level of Personal Information.
  2. Our Uses of Your Personal Information. You decide whether you wish to provide us with Personal Information. By way of example, we may collect information from you at different points (for example, when you give a gift to Smith online), and use this information as follows:
  • 4.1. Information You Wish to Have Posted on the Web Site or Alerts. We collect Personal Information from you when you provide us with Submitted Content for posting on our Web site or inclusion in other areas such as in Smith's eDigest, the Grécourt Gate or our Alerts. We may use this Personal Information to respond to you, verify your identity, and for other purposes. Please review Section 5 (Submitted Content) for information concerning how we treat Submitted Content (and any Personal information contained in that content) you may post on our Web site or in our Alerts.
  • 4.2. Ada Comstock Online Application. We collect Personal Information from you when you apply online to the Ada Comstock Scholars Program, and we use this information in connection with your application including, but not limited to, evaluating your candidacy to the Scholars Program, verifying the information you submit, and to contact you regarding your application.
  • 4.3. Communications to Us. If you send us an e-mail with questions, comments, or requests for additional information, or if you include your Personal Information when providing us with feedback about Smith, our Web site and Web site services, we may use your e-mail address and other information included in your correspondence to respond to you.
  • 4.4. Sending ePostcards. You can send ePostcards to third parties through one of several pages available on our Web site. If you wish to do so, you must provide us with Personal Information — including names and e-mail addresses for both you and the recipient. When giving us the recipient's name and e-mail address, please be sure that you first have the recipient's permission to do so. We may use your e-mail address and other Personal Information included in your request to contact you if we are unable to process your request.
  • 4.5. Giving to Smith. We collect Personal information in connection with your online giving of gifts to Smith. We request a variety of information in connection with your provision of a gift including contact information, the purpose of the gift, information about the gift, and payment information. We use this information to process your gift, and may use it to contact you if we have questions or trouble with our processing. In addition, we use a reputable vendor to process your online gift, and you submit your payment information to this vendor via a third-party site. Please see Section 6 (Third-Party Sites) for additional information.
  • 4.6. Verifying Your Identity. When you request information or services from us via the Web site, we may collect additional Personal Information beyond what we originally received from you in order to verify your identity and process your request. This is designed to further protect you and to reduce the threat of identity theft and fraudulent requests.
  • 4.7. Promotion of Smith. We believe that your experiences can often act as the strongest promotion of Smith. To promote Smith, we may wish to post on our Web site or elsewhere, endorsements from you or descriptions you provide about your experiences with Smith. You agree that your Personal Information and experiences with us may be used and adapted for these purposes (without the need for compensation). If we use your Personal Information and experiences in this manner and such use discloses other Personal Information, we will obtain your permission before using any other Personal Information.
  • 4.8. Staying Updated; Alerts and Other Communications to You. You may provide us with your e-mail address and other Personal Information so that we can send you information concerning Smith, our site, Web site services, and other information and publications (collectively, the "Alerts"). In addition, we may use your Personal Information to provide you with other information that we believe may be of interest to you. You will have the ability to opt out of receiving these materials, as provided in Section 10 (Opting Out).
  • 4.9. Informational Notices and Bulletins. Periodically, we may choose to send news, bulletins, or other information to you, and will use Personal Information to send such communications. If we choose to undertake such communications, you will have the ability to opt out of receiving them as provided in Section 10 (Opting Out); provided, however, that there are certain communications for which you cannot opt out. Please refer to Section 10 (Opting Out) for more details.
  • 4.10. Surveys. We may periodically initiate surveys on our site, through the mail or by other means, and we may request Personal Information from you in connection with such surveys. You are free to choose whether to participate in these surveys. Survey information will be used for purposes of monitoring or improving the use and appeal of our site, Web site services, and for other purposes. The information we receive through the survey will be used in accordance with this Privacy Policy; provided, however, that if we want to use your information in a manner different than as set forth in this Policy, we will notify you of relevant details in connection with asking for your participation in such surveys.
  • 4.11. Providing Other Services. We use Personal Information to provide the information and services that you request in addition to those specifically identified in this Section 4 (Our Uses of Your Personal Information). We may use the Personal Information you submit in any manner we reasonably deem necessary to provide you with any of the information or services that you request from us via the Web site.
  1. Submitted Content. You may choose to provide to us for posting publicly on our Web site or elsewhere, and in certain circumstances you may post directly, information that includes a level of Personal Information. Any Personal Information that you include as part of Submitted Content will be treated as Submitted Content, and will not be treated as Personal information, and we may choose (in our sole discretion) to publicly post Submitted Content on our Web site as you request. Please keep in mind that Personal Information posted in this manner is not subject to the provisions of this Privacy Policy. If you are posting Personal Information concerning an individual other than yourself, be sure that you have permission from that individual to make the posting. Please review our Terms of Use for more information on how we treat the information you wish to post on our Web site and elsewhere (referred to as "Submitted Content" in our Terms of Use).
  2. Third-Party Sites. Our site and Alerts contain links to other sites. Please be aware that we are not responsible for the privacy practices or content of other sites. For example, online applications are processed through The Common Application, Inc. and when you give a gift to Smith, your information is processed by a third party vendor. In addition, for example, third parties operate the alumnae Web site, GroupWise, BannerWeb and Moodle, all of which are accessible through are Web site. We encourage you to be aware when you leave our site and to read the privacy policies of each Web site that collects Personal Information. This Privacy Policy applies solely to information collected by our site and does not, for example, apply to information collected by a site operated by a third party. Rest assured, however, that Personal Information we receive from third-party sites will be treated by us as Personal Information pursuant to this Privacy Policy, unless such information is included with Submitted Content. For example, information we receive from Twitter may be posted on publicly accessible portions of our site, even if the information contains a level of Personal Information.
  3. Disclosures to Third Parties. We will not disclose Personal Information about you to third parties without your express consent, except in the following circumstances:
  • 7.1. Vendors. We employ other companies to perform functions both on our and your behalf, such as providing Web site services, maintaining the Web site, collecting information, responding to and sending electronic mail, and other functions necessary to support Smith, the Web site and the Web site services (collectively, "Vendors"). We will provide Vendors with only that Personal Information necessary to perform their functions, and instruct them not to use Personal Information for any purpose inconsistent with this Policy. We require that our Vendors agree contractually to comply with privacy laws, and agree to maintain protections for Personal Information consistent with this Policy.
  • 7.2. Questions of Harm. We may reveal Personal Information about you on a case-by-case basis to attorneys, private investigation organizations, or law enforcement agencies if we believe: (i) that you are in risk of harm from another; (ii) that you are harming or interfering (or will harm or interfere) with others; or (iii) are violating (either intentionally or unintentionally) our Terms of Use or are otherwise violating legal obligations.
  • 7.3. Legal. We will reveal Personal Information about you to the extent we reasonably believe we are required to do so by law. If we receive legal process calling for the disclosure of your Personal Information, we may attempt to notify you via the e-mail address you provided (if any) within a reasonable amount of time before we respond to the request, unless such notification is not permitted. In addition, we may share your Personal Information with third parties as otherwise permitted by law in order, for example, to protect against fraud, the confidentiality or security of our business records, or to comply with applicable legal requirements.
  • 7.4. Transfer of Ownership. We shall be entitled to transfer Personal Information to a third party in connection with a sale of all or substantially all of the assets of the entity responsible for the information under this Policy, provided the acquiring third party has agreed to safeguard your Personal Information with protections that in all material respects are the same as or more protective than those set out in this Privacy Policy.
  1. Our Use of Anonymous Information. We use Anonymous Information to analyze the effectiveness of our site, to improve our Web site and Web site services, and for other purposes. For example, the fact that our site users spend a majority of their time reading information on living at Smith would constitute Anonymous Information, if that information does not identify a particular user. This information provides us with potentially useful data concerning our site users' preferences and the efficacy and interest of our site and our Web site services. In addition, from time to time, we may undertake or commission statistical and other summary analyses of the general behavior and characteristics of Web site users, and the use of our Web site and Web site services, and may share Anonymous Information with third parties, including advertisers (if any). Rest assured, though, that Anonymous Information provided to third parties will not allow anyone to identify you, or determine anything personal about you. We may collect Anonymous Information through features of the software supporting our Web site and Web site services through both the means described below and other means.
  • 8.1. IP Addresses; Logs. Either directly, or through our hosting service provider, we may automatically receive and record information in our server logs from your browser, including your IP address (the Internet address of your PC), your computer's name, the type and version of your Web browser, referrer addresses, where the computer is routing from, and other generally-accepted log information. We may also record page views (hit counts) and other general statistical and tracking information, which will be aggregated with that of other users in order to understand how our Web site is being used, and for security and monitoring purposes.
  • 8.2. Cookies. A cookie is a small amount of data that often includes an anonymous unique identifier, which is sent to your browser from a Web site's computers and stored on your computer's hard drive. Cookies can be used to provide you with a tailored user experience and to make it easier for you to use a Web site upon a future visit. We may include cookies on our Web site and use them to recognize you when you return to our site. In addition, other third-party Web sites may recognize our cookies stored on your computer's hard drive, and use that information to provide you with information related to the content of our Web site. You may set your browser so that it does not accept cookies. However, cookies must be enabled on your Web browser if you wish to access certain personalized features of our site.
  • 8.3. Tags. We may use so-called "pixel tags," which are small graphic images (also know as "Web beacons," "single-pixel GIFS" or "Web bugs"), to tell us what parts of our Web site have been visited, to measure the effectiveness of searches users perform on our site, and for other purposes. Pixel tags also enable us to send e-mail messages in a format users can read, and they inform us whether e-mails have been opened, to help ensure that our messages are of interest to recipients. None of this data includes Personal Information, and you can "opt out" of receiving these types of e-mails from us by following the directions provided in Section 10 (Opting Out). If any Personal Information is collected using such tools, it will be subject to the terms of this Privacy Policy.
  • 8.4. Click-Throughs. We may send e-mail messages which use a "click-through URL" linked to content on our Web site. When you click one of these URLs, you pass through our Web server before arriving at the destination Web page. We track this click-through data to help determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked simply do not click text or graphic links in the e-mail, or notify us in accordance with Section 10 (Opting Out).
  • 8.5. Banner Ads; Advertising Profiles. Our site may include the use of ad banner partners for the serving and/or targeting of ads, promotions, and other marketing messages. These ads may be provided, in some cases, by a third party ad service provider or advertiser (collectively, "Advertisers"). These Advertisers may use traditional banner ads, or other advertising methods, such as advertising using profiles and related content. An Advertiser may place or utilize its own cookie on your browser, and may use Anonymous Information about your visit to our site, such as the number of times you have viewed the ad. If the Advertiser requests that you provide Personal Information to it, please be aware that this Advertiser's use and collection of this information will be governed by its own privacy policy, and not our Privacy Policy. We recommend that you review the Advertiser's privacy policy before providing Personal Information.
  1. Any Anonymous Information Linked with Personal Information is Protected as "Personal Information." To enable us to better understand your characteristics and/or to provide services tailored to your needs, we may link Personal Information with Anonymous Information. If we combine or link any Anonymous Information with your Personal Information, the resulting combination will be treated and protected as Personal Information under this Privacy Policy.
  2. Opting Out. Because we respect privacy rights, we allow you to opt out of receiving certain information. If we choose to send bulletins, Alerts, or other communications to you, we will provide you with the ability to decline, or "opt out of", receiving such communications. In addition, you have the option to unsubscribe to our Alerts, and we will take reasonable steps to comply with this request in a timely manner. Instructions for opting out will be provided if and when we determine to send such a communication. Please understand that you will not be allowed to opt out of formal notices concerning the operation of our Web site, and legal and other related notices concerning your relationship to us, the Web site or Web site services.
  3. Access; Removing Information. To allow you appropriate control over your Personal Information, you can request us to change, update or delete Personal Information that you have previously submitted to us. We will take reasonable steps to verify your identity before fulfilling such requests. You may also delete your name and other Personal Information from our databases. Please understand, however, that it may be impossible to remove this information completely due to system backups and records of deletions. In addition, if you request the deletion of your Personal Information, you will be unable to utilize the services associated with that Personal Information. We will fulfill deletion requests within a reasonable time.
  4. Offline Collection of Personal Information. You are able to access a variety of different forms through the Web site including, for example, event request forms, payroll forms, and service request forms. Many of the forms you can access on our Web site require you to provide Personal information. Although you can access and print many of our forms online, we require you to submit the completed form to us offline, and not through our Web site. We provide additional terms regarding how we collect and use Personal Information when you provide such information to us through means other than our Web site (collectively, the "Other Policies"). Accordingly, the Other Policies, and not this Privacy Policy, govern how we treat Personal Information we collect from you offline. Please contact us pursuant to Section 15.6 (Contact Us) if you have any questions.
  5. Security. We have put in place security systems, physical and technical safeguards, and quality controls designed to prevent unauthorized access to, or disclosure of, Personal Information (collectively, the "Security Safeguards"). Our Security Safeguards are structured to deter and prevent unauthorized users and others from accessing Personal Information. Please understand that our Security Safeguards are not fail-proof and, due to the nature of internet communications and evolving technologies, we cannot provide, and expressly disclaim (to the extent permitted by law), assurance that the information we receive about you via the Web site will remain free from loss, misuse, or alteration by third parties who, despite our efforts, obtain unauthorized access. Please note that you play a key role in protecting the security of your Personal Information. For example, you should guard your password to our Web site, and not give it to others to use. In addition, you should close your browser when have finished viewing your information on our Web site, to prevent others from viewing your Personal Information.
  6. Definitions.
  • 14.1. Anonymous Information. The term "Anonymous Information" has the meaning set forth in Section 2.1 (Anonymous Information) of this Privacy Policy.
  • 14.2. Other Policies. The term "Other Policies" has the meaning set out in Section 12 (Offline Collection of Personal Information).
  • 14.3. Personal Information. The term "Personal Information" has the meaning set out in Section 2.2 (Personal Information) of this Privacy Policy.
  • 14.4. Smith, we, and our. The terms "Smith", "we", and "us" have the meaning set out in the introduction to this Privacy Policy.
  • 14.5. Submitted Content. The term "Submitted Content" has the meaning set out in our Terms of Use.
  • 14.6. Web site Services. The term "Web site services" has the meaning set out in our Terms of Use.
  • 14.7. You and your. The terms "you" and "your" have the meaning set out in the introduction to this Privacy Policy.
  1. Additional General Provisions.
  • 15.1. Privacy Protection for Children. Our Web site is not directed at children, and we will not accept or request Personal Information from individuals we know to be under 13 years old. In accordance with the Children's Online Privacy Protection Act ("COPPA"), if we learn that a child under 13 years old has provided Personal Information, we will either: (i) delete this information from our databases in accordance with our deletion procedures set out in Section 11 (Access; Removing Information), or (ii) obtain verifiable parental consent in accordance with COPPA.
  • 15.2. Changes to Our Privacy Policy. We may change our Privacy Policy from time to time. If we make any changes regarding the Privacy Policy, we will post the new Policy on our Web site. Changes to the Privacy Policy will become effective upon your consent pursuant to Section 1 (Your Consent), at which point the new Privacy Policy shall govern information we collect from you.
  • 15.3. Disclaimer Notice. We make no claims, promises or guarantees about the accuracy, currency, completeness, or adequacy of the content of this Web site, Web site services, or Submitted Content, and expressly disclaim liability for errors and omissions in the related content. No warranty of any kind, implied, express or statutory, including but not limited to warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose and freedom from computer virus, is given with respect to the Web site services, Submitted Content, the Web site and its links to other internet resources, or other communications. Although we have put in place security systems (as described in this Privacy Policy) that are designed to prevent unauthorized disclosure of your Personal Information, due to the nature of internet technologies we cannot provide assurances as to the security of this information, and expressly disclaim any such obligation.
  • 15.4. Site Privileges. You agree to refrain from all activity that imposes an unreasonable burden on the site, and we reserve the right, in our sole discretion, to limit the access of any user violating this Privacy Policy.
  • 15.5. Choice of Law and Jurisdiction; Translations. This Privacy Policy shall be construed in accordance with the laws of the Commonwealth of Massachusetts, without regard to any conflict of law provisions. Any dispute arising under this Privacy Policy shall be resolved exclusively by the state or federal courts sitting in the judicial district that includes Hampshire County, Massachusetts. This Privacy Policy may be translated into languages other than English (collectively, "Translations"). Any communications sent by us to you shall be sent in English. Dispute resolution procedures arising out of either this Privacy Policy or the Translations shall be conducted in English, and the English version of this Privacy Policy shall control over the Translations.
  • 15.6. Contact Us. If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this Web site, please contact us at: webmaster@najwc.com.
  • 15.7. Complete Agreement. This Privacy Policy must be read in conjunction with our Terms of Use and Other Policies, and the provisions of our Terms of Use and Other Policies are incorporated herein. To the extent the Terms of Use or Other Policies conflict with the terms of this Privacy Policy, the terms of this Privacy Policy shall control. Moreover, the terms of the Terms of Use shall, to the extent they conflict with the terms of the Other Policies, control over the Other Policies.

Effective Date: July 26, 2011.

Our Web site (available at mxag.najwc.com) (the "Web site," or "site") is provided to you by Smith College ("Smith," "we" or "us"). To assist you in using our Web site, and to explain the relationship arising from your use of our site and the information and services offered through it, we have created these Terms and Conditions of Use (the "Terms of Use" or "Terms"). Our Terms apply to: (i) visitors to our site who wish to learn more about Smith; (ii) members of the Smith community including, but not limited to, Smith students, faculty and alumnae; and (iii) anyone signing up to become a member of our site (collectively, "you," "your" or "user"). These Terms only apply to your use of the Web site, and receipt of information and other materials through the site. These Terms do not apply to information or services that you obtain from Smith through other means.

Please read this document carefully before you use our site. By using our Web site, you agree to be bound by the terms and conditions set forth below. If you do not agree to be bound by these terms and condiitions, please do not use our site.

  1. Your Agreement. These Terms govern your use of the Web site. Please read these Terms carefully as they impose legal obligations on you and us. By using the Web site you consent to these Terms. In addition, for certain activities on the Site, we may further confirm your consent to these Terms by asking you to click an "I accept" button, referring to these Terms.
  2. Obtaining a Password; Use of Your Password. We may make certain areas of our Site accessible only to users that have a user ID and password. If we do so, and if you obtain a user ID and password, please keep in mind that we will treat anyone who uses your user ID and password as "you." We will provide this user with all of the rights and privileges that we provide to you, and we will hold you responsible for the activities of a person using your user ID and password. We therefore recommend that you maintain your user ID and password in confidence, and that you refrain from disclosing this information to anyone who might "pretend" to be you with respect to your use of our Web site. We also recommend that you notify us immediately if you suspect that someone is using your user ID and password in this manner.
  3. Scope of Terms of Use. We provide a variety of information and services that are not available through our Web site. These Terms of Use only apply to your use of our Web site, and not to information or services you obtain from us through other means such as forms that you print from our Web site and send to us via traditional mail. Please contact us as set out in Section 23 (Contact Us) if you have any questions.
  4. Grant of Rights to You. Based on your agreement to comply with these Terms, we grant you the right to access and use all publicly available portions of our Web site, Web site content and Web site services and, if expressly authorized, password-protected areas of our Web site, Web site content and Web site services in order to: (i) learn more about Smith and the services that we offer; (ii) contribute information to our Web site through blogs and other available means; (iii) register to become a member of our Site; (iv) download and print pages and forms from our Web site onto one (1) computer hard drive; and (v) access other information that we make available through our Web site (collectively, the "Permitted Purposes"). You acknowledge and agree that the Web site, Web site content and Web site services are made available solely for your personal, non-commercial use, and that the Permitted Purposes allow only personal, non-commercial use. Any other use of the Web site, Web site content and Web site services is strictly prohibited.
  5. Smith Ownership; Reservation of Rights. All information, software, artwork, text, video, audio, pictures, logos, and other content on the Web site or embodied in our information and services, including all associated intellectual property rights (collectively, the "Web site content"), is the property of Smith and its licensors, or is used under principles of fair use. Smith retains all rights with respect to the Web site, Web site content and Web site services except those expressly granted to you in Section 4 (Grant of Rights to You). The term "Web site content" expressly excludes Submitted Content.
  6. Submitted Content. For purposes of these Terms of Use, the term "Submitted Content" means information you submit to our Site including, but not limited to: (i) material you provide on our blog pages and for publication on other areas of our Web site or in connection with our Web site services; (ii) feedback, comments and suggestions you provide to us or any of our faculty members through the Site; (iii) questions or comments that you provide to us; (iv) images and audiovisual files that you provide to us; (v) any other information or materials you provide to us; and (vi) or post directly or indirectly on our Site. The term "Submitted Content" expressly excludes Personal Information, as set out in our Privacy Policy, except where you include Personal information within material you submit for public posting on the Web site.
  • 6.1 Grant of Rights in Submitted Content. By providing Submitted Content, you authorize us to copy, modify, display, distribute, perform, use and otherwise exploit the Submitted Content in any manner, without compensation to you, and for so long as we deem warranted (collectively, the "Use Rights"). In addition, you authorize us to grant any third party some or all of the Use Rights. By way of example, and not limitation, the Use Rights include the right for us to publish Submitted Content on our Web site in whole or in part, and whether cropped, adopted, altered or otherwise manipulated for as long as we choose.
  • 6.2 Requisite Permissions for Providing Submitted Content. By providing Submitted Content, you represent and warrant that you own such Submitted Content (including any copyright and other intellectual property rights therein), or that you have obtained sufficient authority and right to the Submitted Content in order to provide the Use Rights. For example, by posting material on a blog page that includes a photograph, you represent and warrant to us that you have obtained the necessary permission from anyone appearing in the photograph to grant us the Use Rights in the photograph.
  • 6.3 Submitted Content that Contains Personal Information. If you provide Submitted Content to the Web site, by way of electronic mail or otherwise, we will treat such Submitted Content as non-confidential and non-proprietary to you. Submitted Content that you provide to us for posting on the Web site or in one of our Web site services, or post directly on our Site, may, once posted, be publicly available to anyone accessing our Web site or Web site services. Although we may review Submitted Content prior to using it, we make no representations or warranties regarding any Submitted Content or our review of said Submitted Content. In addition, any Personal Information that is included in Submitted Content will be treated as public Submitted Content and is expressly excluded from the definition of "Personal Information." For example, you may include your name, mailing address, and e-mail address on a blog page. This information will be publicly available, and will no longer qualify as Personal Information. As such, please use discretion when including Personal Information and other details in Submitted Content you provide to us.
  • 6.4 Right to Decline Submitted Content. We expressly reserve the right to refuse to use (or to disable or remove) any Submitted Content that we conclude, in our sole discretion, violates these Terms or our Privacy Policy, or is incompatible with the purposes of our Web site.
  • 6.5 Requisite Permission for Names and Email Addresses. In providing us with a third party's name and e-mail address when using the "send an ePostcard" option available on our Web site, you represent and warrant that you have first obtained permission from the third party to do so.
  1. Code of Conduct; Revocation or Suspension of Use Privileges. By using our Web site, you agree to comply with these Terms, and to follow our Code of Conduct, which is set out below. Under this Code, you shall not:
  • 7.1 Use the Web site in a manner that could disable, overburden, or impair the Site or interfere with any other parties' use and enjoyment of the Site.
  • 7.2 Seek to obtain access to material or information that we have not intentionally made available to you on the Web site through "hacking," "scraping," or other means.
  • 7.3 Submit material that is intentionally false, defamatory, unlawfully threatening, or unlawfully harassing.
  • 7.4 Transmit material through the Site that you know or should know contains viruses, Trojan horses, worms, time bombs, cancelbots, or other computer-programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept, or expropriate any system, data, or Personal Information.

We reserve the right at any time to terminate or suspend your use of some or all of the Web site if you engage in activities that we conclude, in our sole discretion, breach our Code of Conduct or otherwise violate these Terms of Use or our Privacy Policy.

  1. Links to Third-Party Sites. Our Web site, Web site content and Web site services may contain links or references to other websites. We have no control over these other sites or their content and do not assume responsibility or liability for any content, opinions, or material available on them. We do not endorse the content of any third-party site, nor do we warrant that a third-party site will be free of computer viruses or other harmful code that can impact your computer or other web-access device. If you link to any third-party site through the Web site, Web site content or Web site services, please be aware that you are doing so at your own risk. We encourage you to review any third-party website's terms of use and privacy policy as those, and not our Terms of Use and Privacy Policy, are applicable to your use of their site and any information that they collect.
  2. Disclaimer of Endorsements; Information Accuracy. The information made available through the Web site (including, but not limited to Submitted Content provided by other users), Web site services and Web site content is made without any endorsement of any kind by Smith. In addition, while we may review information (including, but not limited to, Submitted Content) before it is posted on our Web site, we do not undertake to validate the accuracy and timeliness of this information. If you have questions concerning the accuracy, timeliness, or completeness of the information on our Web site, Web site content and Web site services, we encourage you to contact the source of that information directly.
  3. Warranty Disclaimer. We do not promise that the Web site, Web site services or Web site content will be error-free, uninterrupted, or without inaccuracies. The Web site, Web site services and Web site content, are all provided on an "as is" and "as available" basis. We do not represent or warrant that the Web site, Web site services, Web site content, or files you download from the Site will be free of viruses, inaccuracies, or other harmful features. To the extent permitted by applicable law, Smith disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, or non-infringement. You expressly agree that use of the Web site, Web site content, Web site services is at your sole risk.
  4. Limitation of Liability. Under no circumstances including, but not limited to breach of contract, tort, or negligence, will Smith be liable for any direct, indirect, special, incidental, punitive, exemplary, or consequential damages (including lost profits) that arise out of, or are related to, your use of the Web site, Web site content or Web site services. In no event shall Smith's aggregate liability to you for any loss, damage, or claim related to or arising out of the Web site, Web site content or Web site services received from Smith exceed U.S. $250.
  5. Indemnity. You agree to defend, indemnify, and hold Smith and its subsidiaries, affiliates, officers, directors, agents, and employees harmless from any liability to third parties, including reasonable attorneys' fees, arising from or related to your breach of these Terms or a claim that Submitted Content or other material that you provide to us violates rights held by a third party.
  6. Contact for Alleged Copyright Infringement. We respect the intellectual property rights of others and require that our users do the same. If you believe that any content available on our Site or any other activity taking place on the Site constitutes infringement of a work protected by copyright law, please notify our agent, designated under the Digital Millennium Copyright Act (17 U.S.C. § 512) (the "DMCA") to respond to such concerns, as follows:

    Ben Marsden
    Information Security Director
    Smith College
    Northampton, MA 01063
    413-585-2618

    Your notice must comply with the DMCA. Upon receipt of a proper notice, we will respond and proceed in accordance with the DMCA.
  7. Additional Terms for Certain Services. We may offer certain services on our Web site that are subject to additional or different terms and conditions. We will notify you if the service you are using on the Web site is subject to terms and conditions that differ from these Terms, and you may decline to participate in such services if you do not agree with the differing terms and conditions.
  8. Monitoring of Web Site Use. You agree that we have the right and discretion to monitor any activity and content associated with our Web site, Web site content and Web site services. We may investigate any reported violation of these Terms of Use or complaints relating to the Web site, Web site content and Web site services, and take any action that we believe is appropriate including, but not limited to, removing materials from the Web site and terminating/suspending your access to the Web site.
  9. Modifications to These Terms. If we modify these Terms, then such modifications shall take effect proactively, upon your subsequent access to the Web site. You may print out a copy of these Terms for your records.
  10. Assignment. These Terms shall not be assignable by you, either in whole or in part. We reserve the right to assign the rights and obligations under these Terms for any reason and in our sole discretion.
  11. Definitions.
  • 18.1 "Personal Information" has the meaning set out in our Privacy Policy.
  • 18.2 "Submitted Content" is defined in Section 6 (Submitted Content) of these Terms of Use.
  • 18.3 "User," "you" and "your" refer to: (i) visitors to our Site who wish to learn more Smith; (ii) members of the Smith community including, but not limited to, Smith students, faculty and alumnae; and (iii) anyone signing up to become a member of our Site.
  • 18.4 "We," "us," "our" and "Smith" refer to Smith College.
  • 18.5 "Web Site Content" has the meaning set out in Section 5 (Smith Ownership; Reservation of Rights).
  • 18.6 "Web Site Services" means the information, services and other benefits you are able to obtain from the Web site including, but not limited to, those services described in the section entitled "Our Uses of Your Personal Information" in our Privacy Policy. The Term "Web site services" expressly excludes those services that you may obtain from third parties through our Web site, Web site content, Web site services, and links available on our Web site to third-party sites.
  1. General. These Terms shall be governed in all respects by the Commonwealth of Massachusetts without giving effect to its conflicts of law provisions. Both parties submit to the personal jurisdiction of and venue in, the state and federal courts sitting in the judicial district that includes Hampshire County, Massachusetts. The parties further agree that any cause of action arising under these Terms shall exclusively be brought in such courts. If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall be enforced. Headings are for reference purposes only and in no way define, limit, construe, or describe the scope or extent of such section. Our failure to act with respect to a breach by you or others does not waive our right to act with respect to subsequent or similar breaches. These Terms and the terms and conditions contained herein set forth the entire understanding and agreement between you and us with respect to the subject matter hereof and supersede any prior or contemporaneous understanding, whether written or oral.
  2. Claims Against Other Users. You agree that in the event that you have any right, claim or action against visitors or other users of our Web site arising out of that person's use of the Web site, then you will pursue such right, claim or action independently of and without recourse to us.
  3. Translations. These Terms may be translated into languages other than English (collectively, "Translations"). Any communications sent by us to you shall be sent in English. Dispute resolution procedures arising out of either these Terms or the Translations shall be conducted in English, and the English version of these Terms shall control over the Translations.
  4. Survival. The following provisions shall survive the termination of these Terms and shall apply indefinitely:
  • Section 5 (Smith Ownership; Reservation of Rights)
  • Section 6 (Submitted Content)
  • Section 9 (Disclaimer of Endorsements: Information Accuracy)
  • Section 10 (Warranty Disclaimer)
  • Section 11 (Limitation of Liability)
  • Section 12 (Indemnity)
  • Section 19 (General)
  • Section 22 (Survival)
  1. Contact Us. We welcome your feedback or suggestions. Please contact us at: webmaster@najwc.com.

    Please refer to Section 13 (Contact for Alleged Copyright Infringement) above if you wish to contact our DMCA agent about matters related to possible copyright infringement.
  2. Complete Agreement. These Terms must be read in conjunction with our Privacy Policy, and the provisions of our Privacy Policy are incorporated herein. To the extent the Privacy Policy conflicts with the terms of these Terms of Use, the terms of the Privacy Policy shall control. Please note that these Terms of Use only apply to your use of our Web site.

Effective Date: July 26, 2011.

Smith College is a registered trademark of the Trustees of Smith College.